General Guidelines
Presentations must reflect the material summarized in your submitted abstract.  Podium presentations are strictly limited to 12 minutes with 3 additional minutes for questions. The 15-minute time limit for talks will be strictly enforced.

In-Person Presentation

Please arrive at your session room 15-20 minutes prior to the start of the session. Presentations will be viewed from your personal laptop. Laser pointers will NOT be provided for presenters.  Additional video cables and a projector will be provided (XGA Projector, HDMI interface cable, 120V US power strip).

  • Mac users should provide their own video adaptor to HDMI.
  • Please bring a backup copy of your presentation on a jump drive.
  • Aspect ratio of screens will be 16:9 in all rooms.

IMPORTANT: Remember that in most instances you will need to copy any movies or media in the file folder containing your presentation.  If you do not have a laptop, please bring your presentation on a jump drive to transfer to one of the other presenters’ laptops.

Speaker Practice and Preparation

Session rooms will be available outside of scheduled meeting times. Speakers are encouraged to test their presentations in the appropriate room prior to their presentation. There will not be a designated speaker ready room.

Virtual Content

It is expected that podium presenters upload a pre-recorded video presentation prior to June 15th, 2022. This can be achieved through this link. The organizing committee will then make sure that the talk is available to meeting registrants via the Whova app 24 hours after the live presentation. Importantly, the video will only be available to meeting registrants and will be removed after 6 months.

Recommended file formats: .MP4 file type, 16:9 aspect ratio

Filename format: OpenConf Submission Number_Presenting Author Last name. For example, “123_Fisher”

PhD-level Student Paper Competition Presentations

The session times for PhD-level SPC podium presentations will be on Tuesday, June 21, 2022 at 9:30am – 11:00am and 11:15am – 12:45pm. The lead student author must be in attendance to give the podium presentation. Substitutions of any kind will not be allowed within the competition. Please notify the Student Paper Competition organizers immediately if the student author cannot attend.

The PhD competition presentations adhere to the same overall presentation structure as the rest of the podium sessions (12 minute talk, 3 minutes of questions, 15 minute STRICT time limit) – please be sure to leave time for questions at the end of the talk. Session Co-Chairs will be instructed to give a warning at 10 minutes and absolutely cut presentations off at 12 minutes so that there is time for questions. The ability to answer questions is a critical factor in judging, so PhD-Level SPC Session Co-Chairs will be very strict about this.

On-site judges will be viewing each presentation anonymously during each session to evaluate both the slides and the presentation. Judges will not be identifying themselves to presenters and may not even be known to each other. Final overall scores to determine the winners are based 25% on the written abstract and 75% on the podium presentation. More specific details will be forwarded via email to all participants prior to the conference.

To maximize exposure and research dissemination, PhD-level SPC presenters are encouraged to upload a pre-recorded video presentation of their talk within the same guidelines of the general in person podium presentations of the conference and to utilize the asynchronous Q&A features of Whova; however, this content will NOT be judged for the outcome of the competition.

UG Design Competition Presentations

The session times for UG Design competition podium presentations will be on Wednesday, June 22, 2022 at 1:45 pm – 3:15 pm. At least one team member must be in attendance to give the podium presentation. Substitutions of any kind will not be allowed within the competition. Please notify the organizer (asingh2@widener.edu) immediately if any team cannot attend and present in-person.

The UG Design competition presentations adhere to the same overall presentation structure as the rest of the podium sessions (12 minute talk, 3 minutes of questions, 15 minute STRICT time limit) – please be sure to leave time for questions at the end of the talk. Session moderators will be instructed to give a warning at 10 minutes and absolutely cut presentations off at 12 minutes so that there is time for questions. The ability to answer questions is a critical factor in judging, so moderators will be very strict about this.

On-site judges will be viewing each presentation anonymously and will not be identifying themselves to presenters and may not even be known to each other. Details on the final overall scoring rubric will be forwarded via email to all participants prior to the conference.

Poster Preparation
Posters must reflect the material summarized in your submitted abstract. Maximum allowable poster size is 42 inches horizontal by 42 inches vertical. Presenters must bring their own pins to secure their posters.

Poster Set-Up
The poster Exhibit Hall will be available to attendees starting on Monday morning. Poster boards will be identified by a number corresponding to the abstract number of the poster listed in the Program Book. Please hang your poster at the corresponding number. Posters should be set up before 12:30pm on Monday, June 20 and must be removed by 5:30 pm on Wednesday, June 22.

Poster Presentations
General Session Posters

Poster Session I will be held on Monday, June 20th, 2022 from 12:45pm – 2:15pm.  Poster Session II will be held on Tuesday, June 21st, 12:45pm – 2:15pm. Information on poster time has been emailed to contact authors. It will also be available once the program book is finalized.  Authors should stand next to their poster during the assigned session.  Authors may also stand at their posters at any time, such as during scheduled breaks.

Virtual Content

It is expected that in-person poster presenters upload a pdf file of their poster prior to June 13th, 2022. Poster PDF files should be submitted via this link and be no larger than 10 Mb. Presenters are also strongly encouraged to upload a lightning talk (3 minutes maximum) of their talk to increase exposure to their work. Lightning talks should be submitted via this link and be no larger than 10 Mb. The organizing committee will then make sure that the poster is available to meeting registrants via the Whova app 24 hours after the live presentation. Importantly, the files will only be available to meeting registrants and will be removed after 6 months.

Required poster file format: PDF

Recommended video file formats: .MP4 file type, 16:9 aspect ratio

Filename format: OpenConf Submission Number_Presenting Author Last name. For example, “123_Fisher”

BS-level and  MS-level Student Paper Competition In-Person Posters

The session time for presentations in the BS-level and MS-level SPC will be on Monday, June 20, 2022 12:45pm – 2:15pm. Presenters should plan to present their poster at the beginning of the session (i.e., 12:45pm). Presenters should remain at their poster for the duration of the in-person poster session. In addition to this block of time, presenters may choose to stand by the poster during other scheduled breaks.

Posters must adhere to the same guidelines for size and setup as outlined above. The presenter should be prepared to give a short 3-5 minute summary of the research. The lead student author (BS or MS) must be in attendance to give the poster presentation. Substitutions of any kind will not be allowed within the competition. Please notify the student paper competition organizers immediately if the student author cannot attend. In the event of any conflicts for the lead author, other authors are welcome to present the work; however, those posters will be excluded from the student paper competition.

On-site judges will be visiting each participating poster anonymously during the poster session to evaluate both the poster and the presentation. Judges will not be identifying themselves to presenters and may not even be known to each other. Final overall scores to determine the winners are based 25% on the written abstract and 75% on the poster presentation. More specific details will be forwarded via email to all participants prior to the conference.

To maximize exposure and research dissemination, BS- and MS-level SPC poster presenters are encouraged to upload a poster pdf and a pre-recorded video presentation of their talk within the same guidelines of the general in person poster presentations of the conference and to utilize the asynchronous Q&A features of Whova; however, this content will NOT be judged for the outcome of the competition.

Poster Takedown
Any posters remaining/unclaimed by Wednesday at 5:00pm will be discarded.

Poster Preparation
Posters must reflect the material summarized in your submitted abstract. Maximum allowable poster size is 42 inches horizontal by 42 inches vertical.

Poster Submission
It is required that virtual poster presenters upload a pdf file of their poster prior to June 13th, 2022. Poster PDF files should be submitted via this link and be no larger than 10 Mb. Presenters are also expected to upload a lightning talk (3 minutes maximum) of their presentation. Lightning talks should be submitted via this link and be no larger than 10 Mb. The organizing committee will then make sure that the poster and lightning talk is available to meeting registrants via the Whova app throughout the meeting. Importantly, viewing of these files will only be available to meeting registrants and will be removed after 6 months.

Required poster file format: PDF

Recommended video file formats: .MP4 file type, 16:9 aspect ratio

Filename format: OpenConf Submission Number_Presenting Author Last name. For example, “123_Fisher”

Poster Availability
Virtual posters will be available to conference attendees during and after the in-person meeting. Attendees will be encouraged to interact with virtual posters and leave questions via the Whova app.

Poster Presentations: BS-level and MS-level Student Paper Competition Virtual Posters
There is no specific allotted time for presentations for the BS-level and MS-level Student Paper Competition Virtual Posters. These virtual presentations will be available for viewing during the entire period of the conference. Virtual presenters MUST upload their poster PDF prior to June 13th, 2022 following the same procedure as the virtual posters of the conference via this link.

Additionally, virtual presenters MUST upload a lightning talk (3 minutes maximum) of their poster presentation before June 13th, 2022. Lighting talks should be submitted via this link and be no larger than 10 Mb. The organizing committee will then make sure that the poster pdf and lightning talk is available to meeting registrants via the Whova app before the start of the conference. Importantly, viewing of these files will only be available to meeting registrants.

Virtual posters must adhere to the same guidelines for size and setup as outlined above. The lead student author (BS or MS) must be the author and the narrator of the pre-recorded lightning talk. Substitutions of any kind will not be allowed within the competition. Please notify the Student Paper Competition organizers immediately if the student author cannot provide this content. In the event of any conflicts for the lead author, other authors are welcome to present the work; however, those posters will be excluded from the competition.

Virtual judges will view each participating poster and lightning talk asynchronously during the first day of the conference (Monday June 20, 2022). Judges will not be identifying themselves to presenters and may not even be known to each other. Judges will be encouraged to (and may or may not) ask questions to the virtual presenters through public Q&A interface on Whova app, and students’ answers may be factored into judge scores. We request students to be attentive of their Q&A section; however, these “interactive” component of SPC virtual posters will only occur in the first day of the conference (Monday June 20, 2022), and obviously, students are not requested or expected to provide answers to questions immediately.

Final overall scores to determine the winners are based 25% on the written abstract and 75% on the poster presentation. More specific details will be forwarded via email to all participants prior to the conference.